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Executive Business Administrator
Redmond, WA
Job Description
OverviewAre you looking for a dynamic role in a fun and highly collaborative team? Do you like the challenge of complex calendaring and working to coordinate customer meetings, events, and team meetings? Do you thrive with planning and have an eye for details? A fantastic opportunity awaits a highly organized, motivated, and collaborative professional. With this role, the Azure Edge Team is looking for an innovative Executive Business Administrator that is comfortable with fast-paced change and has experience working with a large, cross-functional team. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond. In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.
ResponsibilitiesCalendar Management: Provides strategic calendar management and time planning support for managers and additional team calendars when needed. Manages calendar, meeting preparation, and logistics based on knowledge of manager and business needs.Travel Management: Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries. Works with appropriate contact/tool to coordinate travel arrangements (e.g., accommodation, transportation, security). Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages all travel logistics and maximizes trip itineraries.Expense Report Management: Process expense reports in a timely manner, as well as interim approve their Directs' expense reports in compliance with all Microsoft policies.Headcount Management: manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff including creating positions, transfers/departures, reporting, offboarding, and transactions within headcount management tools. Recruitment, Onboarding/ Offboarding: Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure an effective process. Supports intern and university recruitment for the broader organization (e.g., planning, placement). Lands and delegates onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Provides high-level support for a seamless executive onboarding experience.Budget management, including creating Purchase Orders, and tracking spend in partnership with the Chief of Staff: Owns expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Educates team on Microsoft Policy to ensure compliancy across team/division/organization and escalates issues as needed. Functions as interim approver.Cross-Functional Collaboration and Communication: Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Uses executive maturity and independent insight judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader.Rhythm of Business (ROB): Partners with leader(s) to building and managing annual rhythm of business (ROB).Morale: Own the team morale budget and planning.Meeting/Event Support: Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space and catering), and material preparation.OtherEmbody our culture and values
ResponsibilitiesCalendar Management: Provides strategic calendar management and time planning support for managers and additional team calendars when needed. Manages calendar, meeting preparation, and logistics based on knowledge of manager and business needs.Travel Management: Manage domestic and international travel scheduling end-to-end including the proactive anticipation of logistics and itineraries. Works with appropriate contact/tool to coordinate travel arrangements (e.g., accommodation, transportation, security). Creates detailed itineraries/agendas for daily activities by setting and managing travel expectations to maximize trip productivity. Manages all travel logistics and maximizes trip itineraries.Expense Report Management: Process expense reports in a timely manner, as well as interim approve their Directs' expense reports in compliance with all Microsoft policies.Headcount Management: manages headcount management activities in collaboration with Business Manager(s) and/or Chiefs of Staff including creating positions, transfers/departures, reporting, offboarding, and transactions within headcount management tools. Recruitment, Onboarding/ Offboarding: Collaborates with Global Talent Acquisition (GTA) to facilitate internal and external recruitment efforts, and partners with hiring managers to ensure an effective process. Supports intern and university recruitment for the broader organization (e.g., planning, placement). Lands and delegates onboarding activities (e.g., ordering new-hire equipment, setting up workstations, distribution lists, security groups) and provides support to new employees, vendors, and interns as an essential contact for questions and company information. Provides high-level support for a seamless executive onboarding experience.Budget management, including creating Purchase Orders, and tracking spend in partnership with the Chief of Staff: Owns expense management including documentation (e.g., purchase orders [POs], receipts, tax award spreadsheets, statements of work, reclassifications), expense tracking, and policy compliance. Educates team on Microsoft Policy to ensure compliancy across team/division/organization and escalates issues as needed. Functions as interim approver.Cross-Functional Collaboration and Communication: Strengthens their network (internally and externally) across organizations to enable their team and leader's work. Uses executive maturity and independent insight judgment, discretion, business insights, and perspectives to direct and prepare staff to distribute information to their teams and/or supported leader.Rhythm of Business (ROB): Partners with leader(s) to building and managing annual rhythm of business (ROB).Morale: Own the team morale budget and planning.Meeting/Event Support: Manage end-to-end logistics for team meetings and offsites, which include meeting logistics (booking space and catering), and material preparation.OtherEmbody our culture and values
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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