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Executive Assistant
Redmond, WA
Job Description
OverviewWe are looking for an effective, enthusiastic, and driven Executive Assistant to join our energetic and fast paced team to provide high-level administrative and project support. This position reports directly to the Corporate Vice President (CVP) of Product for the Artificial Intelligence (AI) Platform in the Microsoft Cloud + AI (C+AI) organization. As an Executive Assistant you will work closely with the Chief of Staff (CoS) and lead a team of Business Administrators to create an inclusive culture and positive work environment for the team. You will be a point of contact for internal and external constituents including customers, partners, and media. The Executive Assistant will interact with all levels within Microsoft and serve as a key liaison between the AI Product team and other executive teams. Candidates should have excellent interpersonal skills along with the ability to work independently and professionally with all levels in the organization. You should be resourceful and able to deal with ambiguity, possess solid project management skills, be able to work effectively under pressure and within short time constraints, prioritize while multi-tasking, and be flexible in the performance of the job responsibilities. Microsoft's mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.
Responsibilities Manage a complex executive calendar and ensure accurate scheduling and strategic prioritization of appointments. Make decisions on behalf of the Executive and CoS to ensure meeting requests align with management priorities.Work closely with CoS on Rhythm of the Business (ROB) processes, ensuring tight coordination of Executive and Team commitments.Arrange domestic and international travel, including flight itinerary, hotel, logistics and conference registration.Submit accurate and timely expense reports for the Executive, and act as interim approver on all team expense reports, ensuring coding and cost center accuracy.Partner and cross-collaborate with AI Platform Administrative team as well as many parts of the C+AI organization, including Human Resources, Recruiting, Corporate, External, & Legal Affairs and Finance.Manage ongoing updates to team aliases, Employee Central and physical team space.Event planning including scheduling and logistics for all town halls, offsites, and morale events.Help create a fun team environment aligned to the team culture through oversight of the physical space, events, services, and engagement.Mentor team of Business Administrators.Embody our Culture and Values
Responsibilities Manage a complex executive calendar and ensure accurate scheduling and strategic prioritization of appointments. Make decisions on behalf of the Executive and CoS to ensure meeting requests align with management priorities.Work closely with CoS on Rhythm of the Business (ROB) processes, ensuring tight coordination of Executive and Team commitments.Arrange domestic and international travel, including flight itinerary, hotel, logistics and conference registration.Submit accurate and timely expense reports for the Executive, and act as interim approver on all team expense reports, ensuring coding and cost center accuracy.Partner and cross-collaborate with AI Platform Administrative team as well as many parts of the C+AI organization, including Human Resources, Recruiting, Corporate, External, & Legal Affairs and Finance.Manage ongoing updates to team aliases, Employee Central and physical team space.Event planning including scheduling and logistics for all town halls, offsites, and morale events.Help create a fun team environment aligned to the team culture through oversight of the physical space, events, services, and engagement.Mentor team of Business Administrators.Embody our Culture and Values
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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