Management Analyst 3 - Privacy

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Management Analyst 3 - Privacy

Salary

$4,723.00 - $6,198.00 Monthly

Location

Thurston County – Tumwater, WA

Job Type

Full Time - Permanent

Remote Employment

Flexible/Hybrid

Job Number

2024-05090

Department

Dept. of Retirement Systems

Division

Executive

Opening Date

04/24/2024

Closing Date

6/25/2024 11:59 PM Pacific

Description

 
Are you passionate about protecting the privacy of individuals and their confidential information? Are you well-versed in analyzing and applying laws and data privacy principles to define, monitor and continuously improve agency practices around data privacy and information safeguarding? Do you enjoy training others and conducting assessments that help embed privacy into overall business practices? If your answer is Yes, this role as a Privacy Analyst (Management Analyst 3) may be the perfect opportunity for you!

Duties

The Opportunity:
This recruitment is open until filled. The first review of applications will be May 6, 2024, so your prompt response is highly encouraged. The hiring manager reserves the right to close this recruitment and/or make a hiring decision at any time during the recruitment process.
Reporting to the Risk Management Director, you will serve as a privacy subject matter specialist protecting the interests of the agency and its customers on all aspects of privacy and confidentiality. DRS maintains confidential information on behalf of its employees and the over 930,000 members and annuitants of the eight retirement systems, 15 retirement plans and the Deferred Compensation Program administered by DRS. 
Some of what you’ll do:

  • Coordinate, facilitate and maintain efforts to document and mature an enterprise approach to privacy risk management.
  • Ensure the privacy program aligns with the Privacy Framework for State Agencies developed by the Washington Office of Privacy and Data Protection.
  • Work with divisions to assess privacy risk and mitigation practices, including systems that contain the personally identifiable information of our customers.
  • Using the assessment results, work with the Risk Management Director to create a maturity model and recommend the timing of future maturity efforts. 
  • Strengthen agency awareness of privacy risks through training and education efforts.
  • Review data sharing agreements for consistency and alignment with privacy laws and principles.
  • Support other risk management programs focusing on controls, risk management, and fraud. 
NOTE:  After successful completion of the review period and effectively demonstrating the ability to perform work independently, you may be eligible to telework up to two days per week, at the discretion of the Risk Management Director and with a telework agreement in place. The ability to work remotely is dependent on the nature of the tasks and projects assigned and the presence of a remote work environment that is safe and has an appropriate level of reliable connectivity. You must live within a reasonable commuting distance (less than 50 straight-line miles) to the DRS building in Tumwater, WA, and must be willing to adjust your telework schedule to attend mandatory meetings, trainings, etc., at the DRS facility.

Qualifications

What we’re looking for (required qualifications):

  • Proven experience working with privacy or confidentiality laws, including, but not limited to researching and analyzing processes, policies, laws, rules, or regulations and applying the information to advise and respond to privacy questions, and to improve business processes and/or internal controls. This experience is typically gained from a minimum of three (3) years of full-time professional work experience (a bachelor’s degree with a focus in information management, law, risk management, or public or business administration, or a related field, may substitute for up to one (1) year of experience);
  • Proven experience collecting and using verbal and written information to understand agency privacy practices, identify privacy risks, perform root cause analysis, and identify gaps in controls. This experience is typically gained through two (2) years of full-time professional work experience;
  • Demonstrated ability to use written data and a detailed understanding of processes to recommend process and control improvements;
  • Prove ability to understand and create a culture where differing perspectives are valued, risks are viewed as opportunities, and where process improvement is valued as a continuous improvement exercise;
  • Demonstrated skill and proficiency in the use of Microsoft Office products, including Word, Excel, PowerPoint, Teams and SharePoint (version 2016 or newer); and
  • Demonstrated proficiency in the following competency areas:
Attention to Detail
Plans and organizes time and resources efficiently. Follows processes and procedures in the completion of work. Carefully monitors the details and quality of work and double-checks work product to ensure accuracy and consistency.
 
Commitment to Diversity
Recognizes the value of diversity. Helps create an environment that embraces and supports diversity, equity and inclusion.
 
Communication
Effectively conveys information in writing and through the spoken word, using language that is appropriate to both the complexity of the topic and the knowledge and understanding of the audience. Sees communication as a vital component of high performing teams.
 
Dependability
Shows commitment, dedication and accountability in work. Works effectively and fulfills commitments made to customers, peers and team members. Is reliable in punctuality and attendance; can be counted on to get things done.
 
Ethics, Integrity, Values and Trust
Earns the trust, respect and confidence of others through consistent honesty, forthrightness, and professionalism in all interactions. Keeps confidences and admits mistakes. Is seen as being direct and truthful in all situations. Displays extremely high standards of integrity and ethical conduct and models the behaviors expected of others in the organization.

Supplemental Information

Supplemental Information
 
At DRS, we are one team. We administer eight public retirement systems, 15 retirement plans, and the Deferred Compensation Program, and we serve over 930,000 current and former public employees in Washington. Our customers include fire fighters, teachers and school employees, state and local government employees, and public safety and law enforcement officers. Regardless of what our specific duties may be, we are all dedicated to one purpose: ensuring our members have the information, tools, expertise and services that ensure they receive the retirement benefits earned while in public service. We foster a diverse and inclusive environment where team members are fully engaged and supported in meeting (and exceeding) our customers’ expectations. All DRS leaders are focused on providing the coaching, mentoring, resources and support that team members need to be successful.
At DRS, team members enjoy:

  • A modern work environment
  • Flexible work schedules
  • Free parking
  • Commute Trip Reduction Program
  • Infants at Work Program
  • Tuition reimbursement
  • Eligibility for Public Service Loan Forgiveness
  • Opportunities for professional growth
  • Subscription to LinkedIn Learning
  • Commitment to team member safety and wellness
  • Community involvement/charitable giving
Interested applicants who meet the qualifications and competencies in this announcement are encouraged to apply for this opportunity. Be sure to complete all sections of the electronic application and answer all supplemental questions. Resumes will not be accepted in lieu of completing the work history section of the application template. Applications with comments "see attachments" will be considered incomplete. Only those applicants whose background and experience most closely matches the desirable qualifications and competencies of this position will be considered for this opportunity.
 
 Please attach the following to your online application:
  • A cover letter clearly describing how your knowledge, skills and abilities align with the job duties and qualifications of this position; and
  • A chronological resume outlining your experience to-date.
Important Information:
  • If you are the preferred candidate for this position, a professional reference from your current or most recent supervisor will be required;
  • If you are a current or recent state employee, we will also review your personnel file as part of our selection process;
  • A job offer is contingent upon completion of a background check that includes a criminal record review;
  • Candidates who are offered a job with DRS must possess work authorization that does not require sponsorship by the employer for a visa now or in the future;
  • DRS complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
The Washington State Department of Retirement Systems is an equal opportunity employer supporting diversity, equity and inclusion. DRS does not discriminate on the basis of age, sex, marital status, sexual orientation, gender identity, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental or physical disability or the use of a trained dog guide or service animal by a person with a disability.
If you need assistance with the online application or have questions regarding the recruitment, please contact Human Resource office at drs.recruitment@drs.wa.gov. Persons of disability needing assistance in the application process, or those needing this announcement in an alternate format, may call the Human Resources Office at (360) 664-7208 or TTY Relay Service at 711.

More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note:  If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS).  New employees have the option of two employer contributed retirement programs.  For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP).  This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.

Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with WAC 357-31-165(1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in WAC 357-58-175, an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165. 

Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave
Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave
Leave Sharing
Parental Leave
Family and Medical Leave Act (FMLA)
Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

01
1240 You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.
02
1240 How did you learn about this employment opportunity?
  • Diversityjobs.com
  • The DRS website
  • E-mail/text notification from DRS
  • From a DRS employee
  • WorkSource
  • College Career Site
  • Handshake
  • LinkedIn
  • Indeed
  • WA State Business Resource Group (VERG, RAIN etc.)
  • From another source
  • Career Fair
  • Facebook
  • The careers.wa.gov website
03
1240 If you learned about this career opportunity from another source, please provide the name of the source.
04
1240 The application process requires that you attach a resume and cover letter that clearly describes how your knowledge, skills and abilities align with the job duties and qualifications of this position. Please click below to indicate you have attached the required documentation.
  • Yes, I have attached a cover letter and a resume.
  • No, I have not attached a cover letter and a resume.
05
1240 Are you willing and able to undergo a criminal background check if you are the preferred candidate for this position? Information from the background check will not necessarily preclude employment but will be considered in determining suitability and competence to perform in this position.
  • Yes
  • No

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